Senior Administration Executive/ Personal Assistant To Chairman & Ceo

You are invited to join Acclaim, one of the largest national risk advisory, insurance and reinsurance brokers in Singapore. Acclaim is the 1st Corporate Risk and Insurance Consulting Firm to be a winner since inauguration of Enterprise 50 (E50). Acclaim services more than 2000 corporate customers ranging from SMEs to MNCs with reach extending to over 150 countries worldwide. We are seeking a highly trusted, proactive, and detail-oriented Senior Administration Executive & Personal Assistant to provide executive support to the Chairman & CEO while overseeing the smooth day-to-day operations of the office. This role requires discretion, sound judgment, strong organisational skills, and the ability to manage multiple priorities in a fast-paced professional environment. Key Responsibilities: 1. Executive & Personal Support (Chairman & CEO) Provide personal and executive support, managing schedules, appointments, travel and ad-hoc requirements with discretion and efficiency. Oversee all communications, including screening and prioritising emails, calls, and correspondence. Prepare presentations, reports, minutes, and documents accurately and efficiently. Proactively plan, coordinate, and manage all travel, itineraries, accommodations, reservations, and event arrangement for the Chairman & CEO, anticipating needs and ensuring seamless execution. Handle sensitive and confidential information with the utmost discretion and professionalism. Act as the point of contact between Chairman & CEO, internal teams, and external stakeholders. 2. Office Management & Administrative Support Oversee day-to-day office operations to ensure a well-run, efficient, and professional environment. Ensure office pantries and stationery supplies are adequately stocked and maintained. Manage office equipment maintenance, onboarding, and renewal of vendor contracts. Support onboarding and offboarding processes for team members. Maintain General Office Email box. Assist with the coordination and re…