Executive Assistant (Japan Stakeholder Management)

Regional Investment & Fund Management Company Exposure to Japanese-speaking Shareholders & Investors Direct Support to Senior Leadership Collaborative & Professional Working Environment Our client is an established investment and fund management company seeking a proactive and highly organised Executive Assistant to provide dedicated support to senior management while coordinating with Japanese-speaking shareholders, investors, and regional business stakeholders. Key Responsibilities Provide comprehensive executive support, including calendar management, meeting coordination, travel arrangements, expense claims, and daily administrative support. Coordinate business communications, correspondence, and follow-ups with Japanese-speaking shareholders, investors, and regional stakeholders. Prepare presentations, reports, meeting materials, minutes, and executive documentation. Act as the key liaison between senior management, clients, shareholders, investors, and internal teams to ensure timely communication and follow-up. Organise executive meetings, corporate events, business visits, and regional travel arrangements. Maintain confidential records, databases, filing systems, and administrative documentation. Support office administration, process improvements, and ad-hoc projects as assigned. Requirements Diploma or Degree in Business Administration, Communications, or a related discipline. At least 5 years of experience supporting senior management or C-suite executives. Excellent organisational, communication, and stakeholder management skills. Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook). Proficiency in spoken and written Japanese is required to support business communications, prepare correspondence and documents, coordinate meetings, and liaise with Japanese-speaking shareholders, investors, and business partners. Able to work independently, manage multiple priorities, and handle confidential information with professionalism. Experience supporting executives within investment management, financial services, private equity, or multinational organisations will be advantageous. OTHER INFORMATION: Location: Central Working days: 5 days Salary: S$5,500 and Bonus (salary will commensurate according to experience & qualifications) The Company strives to achieve employee satisfaction and provides conducive working environment, attractive incentives and remuneration to all staff. HOW TO APPLY: This position is an excellent opportunity for a dynamic individual. It comes with stimulating challenges that will mould your capabilities and reveal your potential. Simply submit your application with your updated Resume in MS Word Format to David Sia Yi Sheng (EA Personnel Reg. No.: R1875905, Achieve Career Consultant Pte Ltd EA Licence No. 05C3451) (BEP) by clicking the ‘Apply link’ / or call your friendly Consultant, David, at 9271 7510 for a confidential discussion. Please indicate the below information in your resume: Current & Expected Salary Reason(s) for leaving Notice Period / Availability to commence work YOUR SUCCESS IS OUR ACHIEVEMENT! NOTICE : We would like to inform that only short-listed candidates will be notified. All applications will be treated with the strictest confidence. By submitting any application or resume to us, you will be deemed to have read & agreed to the terms of our Privacy Policy, and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration, and for our marketing EDMs which you may opt out by unsubscribing in the mailer. You may refer and access our website at https://www.achievegroup.asia/privacy-policy/ for more information. Cessation of Collection of full NRIC Numbers: In compliance with the Personal Data Protection Act and commitment to protect candidates’ personal data, Achieve Group will cease to collect, process or use full NRIC numbers during our screening and job application process. Kindly ensure your resume provided to us does not contain your full NRIC number and full home address during your job application.