Admin Executive

Key Responsibilities: Oversee day-to-day administrative and office operations, ensuring an efficient and organized workplace. Manage office supplies inventory, procurement, and vendor coordination to ensure timely replenishment. Serve as the main point of contact for internal teams, vendors, and service providers to ensure smooth office operations. Coordinate meeting room bookings, set up, and logistics for internal and external meetings. Handle general correspondence, document filing (physical and electronic), and record-keeping. Support teams in administrative matters such as onboarding, timesheet tracking, claims submission, and invoice processing. Prepare and manage administrative documents, reports, and correspondence with accuracy and confidentiality. Create and format PowerPoint presentations for internal reports, meetings, and company events. Ensure compliance with office health and safety standards and support basic facility maintenance coordination. Liaise with building management, courier services, and office service providers to resolve issues and improve service delivery. Maintain an organized front desk (if applicable), greet visitors, and manage incoming calls or emails professionally. Requirements: Diploma or Degree in Business Administration, Office Management, or a related field. Minimum 3 years of relevant experience in office administration, preferably in a fast-paced corporate environment. Strong organizational and multitasking skills with attention to detail. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Positive attitude, team-oriented, and able to work independently with minimal supervision. Ability to handle confidential information with discretion.