Hseq Administrator

Key Objectives: · To enforce safety compliance and promote safety awareness at the worksites, workshops and the Company’s premises. · To support the HSEQ Team in ensuring compliance with Workplace Safety and Health (WSH) legislation, company safety policies, and client safety requirements. · To assist in maintaining a safe and healthy working environment by supporting safety programmes, inspections, reporting, and documentation. Main Activities: (main day-to-day activities and the outputs of the role the individual is expected to deliver) Safety Culture and Awareness Promotion · Promotes a proactive Workplace Safety and Health (WSH) culture by educating employees on safety, health and environmental practices, with emphasis on risk prevention rather than corrective actions. · Constantly inculcates safety consciousness through various safety promotion programmes, publications, notices and award incentives. Planning and Organising · Familiarises with the requirements of the Factories Act and other legislation on safety, health and environmental control. · Familiarises with the customers’ safety rules and practices, and safety expectations. · Liaise with client and accredited bodies as required. · Supports the development and documentation of safety policies, systems, practices and programmes in line with regulatory and client requirements. · Initiates monthly site safety committee meeting with management staff, site personnel, sub-contractors and other relevant parties to continuously review and improve safety effectiveness. · Plans and organises safety programmes, e.g. campaigns, drills, training programmes, fire fighting and first aid courses, talks, newsletters, etc. to inculcate safety awareness at all levels. Coordination and Control · Coordinates and communicates safety requirements with all sub-contractors, ensuring that they support and comply with the safety requirements, including the use of PPE. · Deliver HSEQ induction to contractors and new hires. · Assist in conducting Tool Box Meeting before commencing work. · Ensure that safety instructions are properly understood and complied by all employees; that these instructions are documented in the Safety Manual , and that a copy of which is kept by each site and is readily accessible to all employees. · Conducts regular safety audits to ensure safety and housekeeping compliance, and to identify potential hazards so that any deficiencies in safety system can be rectified. · Reports and investigates accidents and dangerous occurrences and initiates corrective and preventive actions to avoid future incidents. · Develops safety standards for operating equipment’s and PPE, and ensures that they are inspected regularly for safety. · Ensure that employees carry out licensed works, such as lifting, have acquired the necessary operational and safety training to authorise them for such works. · Prepare, compile and submit periodic HSEQ reports, including safety statistics, incident and near‑miss data, inspection findings, corrective actions and client feedback, in accordance with internal, client and regulatory reporting requirements. · Maintain all safety records for regulatory and client inspection. · Provides HSEQ support for tender submissions and client questionnaires by compiling relevant data and collating required HSEQ documentation for submission. Qualifications / Experience (Academic qualifications as well as experience) Work Experience · At least 2 years relevant experience in the same capacity, preferably in similar or related industries. Educational Qualifications · ‘O’ / ‘A’ / WSH Level B or professional qualification in health, safety and environment management preferred. Language Proficiency · Preferably bilingual in English and Malay or Mandarin. Personal Attributes · Good communication skills · Good organising skills · Meticulous Key Relationships (The list of roles the job-holder most frequently interacts with) · HSEQ Team · Site Management and Supervisors · Workshop/ Site Personnel and Technicians · Sub‑contractors and Vendors · Project / Operations Team · Regulatory Authorities (for inspections and documentation support) · Clients’ Safety Representatives