Operations Executive

Key Responsibilities: Daily Deployment Coordination Assist in preparing and updating daily rosters based on manpower availability and site needs. Coordinate with officers and supervisors for attendance, shift changes, or urgent redeployments. Track last-minute call-outs, leave, and MCs, and update the system or spreadsheets accordingly. Follow up with ground staff and ensure timely reporting of any deployment discrepancies. Budgeting & Cost Support Collate daily attendance and overtime data to assist in preparing manpower cost summaries. Maintain deployment records to support payroll and monthly billing accuracy. Alert supervisors to abnormal OT usage or inefficient manpower deployment. Admin Tasks Assist with onboarding documentation, issuing uniforms, and preparing deployment instructions. Maintain updated staff records including license validity, certifications, and training logs. Coordinate with HR on officer attendance, absences, and minor disciplinary tracking. Compliance & Documentation Help prepare site folders, deployment SOPs, and audit checklists. Ensure documents like licenses, site logs, and incident forms are properly filed and up-to-date. Assist in gathering data for PLRD audits or client inspections. Communication & Coordination Relay urgent deployment updates between site supervisors and the operations team. Support in managing group chats, call-outs, or internal comms related to officer movement or updates. Escalate unresolved issues to Manager. Job Requirements: Minimum 2 years of experience as an Operations Executive in the security industry managing sites and officers on the ground. Proficient in Microsoft Office, especially with Excel. Must possess a valid PLRD license with a minimum Security Officer (SO) grade. Good communication and interpersonal skills to liaise effectively with clients. Thank you for applying.