Project Coordination (Events)

Plan, organize, assist and execute events from concept through completion Prepare event proposals including concept, budget estimates, timelines, and logistics, for client Develop creative briefs and work closely with designers to produce event assets such as invitations, signage, banners, and promotional materials Manage event logistics such as venue selection, catering, audiovisual needs, signage, seating, and transportation Source, negotiate, and manage relationships with external vendors, suppliers, and venues Create and maintain detailed event timelines, checklists, and run-of-show documents Oversee on-site event setup, execution, and breakdown, troubleshooting issues in real time Manage guest lists, RSVPs, registration, and attendee communications Track and report on event performance metrics (attendance, budget adherence, attendee feedback, ROI, post event report) Supervise event staff, volunteers, or temporary contractors as needed Manage post-event activities, including vendor payments, feedback collection, and debrief reports Support any ad-hoc projects and duties as assigned by the superior