Administrative Assistant, APAC Ethics Office (Third-party Associate)

About The Team： The Ethics Office was established with the goal of instituting and maintaining high ethical standards and a culture of integrity. The team achieves this goal through 4 main pillars:- 1. Developing an overarching ethical governance program, 2. Implementing and maintaining ethics policies and processes, 3. Providing education and awareness to employees via communications and training, and 4. Ensuring a highly ethical culture by encouraging employees to speak up and to ensure potential misconduct is properly investigated. We are seeking a proactive and detail-oriented Administrative Assistant to support the APAC Ethics Office. This is a 1-year third-party associate role based in Singapore, providing administrative and operational support to the team, with a primary focus on training and communications support, and day-to-day office operational support. This role is ideal for someone who is highly organized, enjoys coordinating logistics, and thrives in a fast-paced, collaborative environment. The position is fully onsite and based in Singapore. Responsibilities: Training & Communications Support - Provide end-to-end administrative support for ethics training and communications initiatives across the APAC region. - Coordinate training logistics, including scheduling sessions, arranging meetings, catering and other event-related requirements. - Prepare, format, print, and organize training materials, presentation decks, participant handouts, attendance records, and evaluation forms. - Coordinate domestic and international shipments, manage inventory, and oversee the distribution of training materials, promotional items, and team merchandise (SWAG). Administrative & Operational Support - Provide day-to-day administrative support to the APAC Ethics Office, ensuring smooth and efficient team operations. - Support vendor coordination, purchase requests, invoice processing, and other operational and procurement-related activities. - Provide administrative support for regional and global ethics initiatives, special projects, and other ad hoc assignments. Minimum Qualification(s) - Diploma or Bachelor's degree in any discipline. - Relevant experience in administrative or office support. - Proficient in Microsoft Office, particularly PowerPoint, Word, Excel, and Outlook. - Strong organizational skills, attention to detail, and ability to manage multiple tasks. - Good communication and interpersonal skills. - Proactive, reliable, and able to handle confidential information with discretion. - Proficiency in Mandarin is essential to effectively engage with stakeholders based in Chinese-speaking markets and to review and update presentations, training materials, and other documents in Mandarin. Preferred Qualification(s) - Experience providing administrative support to training, learning and development, human resources, compliance, legal, or other corporate functions. - Experience coordinating meetings, workshops, training sessions, conferences, or corporate events. - Familiarity with learning management systems (LMS) or training administration is an advantage. - Experience supporting regional or multinational teams in a global organization. - Ability to work effectively in a fast-paced, multicultural environment while managing changing priorities and multiple stakeholders. Important Note: Please be advised that this job posting is on behalf of a third-party agency. This is a 12-month temporary assignment managed by a third-party agency, who will be your employer. While you may be assigned to work at ByteDance, you will not be a ByteDance employee. All contractual terms, including payroll and benefits, will be handled by the third-party agency. By applying, you agree that the information provided in your application may be processed and retained by ByteDance for recruitment purposes and shared with the third-party agency in accordance with ByteDance's Applicant Privacy Notice https://jobs.bytedance.com/en/legal/privacy