Accounts Executive

Key Responsibilities: 1. Accounts Payable & Accounts Receivable 1.1 Accounts Payable Ensure Purchase Orders (POs) are issued to suppliers within required timelines. Process payments according to company schedule. Reconcile supplier statements and resolve billing discrepancies. 1.2 Accounts Receivable Issue invoices for project and maintenance jobs promptly and accurately. Monitor outstanding receivables and follow up with customers for overdue payments. Maintain AR aging schedule and coordinate with internal teams on billing progress. 2. Stock & Shipment Management 2.1 Stock Management Maintain accurate stock records and track all stock movements. Conduct quarterly stock take and reconcile variances. 2.2 Shipment Management Monitor shipments and ensure GST declaration and related documentation are completed. Arrange payment for GST declaration. Coordinate with suppliers and relevant parties to follow up on supplier invoice payments. 3. Quarterly GST Submission & Monthly / Quarterly Closing Maintain and update GST records in compliance with statutory requirements. Prepare and submit quarterly GST filings timely and accurately. Perform monthly bank reconciliations. Carry out monthly and quarterly closing activities including journal posting and account reconciliations. 4. Cost Sheet Management Update project cost sheets regularly for accurate reflection of costs. Ensure cost sheets support accurate billing and revenue recognition. 5. General Ledger (GL) Accounting & Monthly Closing Perform monthly GL closing ensuring all transactions are captured accurately. Prepare and post journal entries, accruals, and adjustments. Reconcile balance sheet schedules and resolve any discrepancies. Support preparation of internal management reports when required. 6. Other Finance Tasks Support the preparation of monthly, quarterly and annual financial reports. Assist in annual audit processes by preparing schedules, resolving auditor queries and providing required documentation. Maintain proper filing and documentation of financial records for audit and compliance purposes. Liaise with internal departments (Project, FM, HR, Admin) on finance-related matters. Assist in the implementation and improvement of accounting workflows, internal controls and reporting processes. Perform any other finance and administrative duties as assigned by the Accounts Manager. 7. Admin Tasks Co-ordinate and administer flight reservations, hotel accommodation bookings, and visa applications for business travel. Requirements: Diploma in Accounting, or its equivalent. LCCI, CAT, or equivalent accounting certification will be advantage. Minimum 3 years of relevant accounting experiences, preferably in engineering, trading, import/export, or project-based industries. Experience in inventory accounting, stock management and shipment-related transactions would be advantageous. Familiarity with project costing, cost tracking, and billing processes is preferred. Proficient in Microsoft Excel. Familiar with Quickbook accounting software. Understanding of import/export documentation, customs declarations, and logistics processes will be advantage. Other Information: Work Location: East Region 5 days work week (Mon to Fri - 9am to 6pm) Performance Bonus Medical and Dental Benefit