Executive Secretary & Business Support Executive

Position Summary Provide comprehensive secretarial and administrative support to the Managing Director and Senior Management Team while assisting with management reporting, data consolidation, project coordination, and busines ssupport activities. The role serves as a key liaison between departments to ensure smooth communication, timely follow-up of action items, and effective management reporting. Key Responsibilities Executive Secretarial Support Provide full secretarial and administrative support to the Managing Director and Senior Management Team. Manage calendars, appointments, meetings, and travel arrangements. Coordinate meeting schedules, venue bookings, and meeting logistics. Prepare meeting agendas, presentation materials, minutes of meetings, and follow-up action lists. Handle correspondence, emails, and confidential documents professionally and discreetly. Maintain filing systems and business records. Management Reporting Support Consolidate weekly and monthly operational reports from various departments. Assist in preparing management reports, presentations, dashboards, and business review materials. Support the collection, validation, and compilation of business data for management review. Monitor and follow up on key action items arising from management meetings. Assist in maintaining organization charts, department contact lists, and reporting templates. Business & Project Coordination Coordinate cross-functional activities and follow up with departments on assigned tasks and deadlines. Liaise with internal departments and external parties to ensure timely communication and resolution of issues. Basic Data Analysis & Reporting Prepare routine reports using Excel templates. Update and maintain dashboards and reporting databases. Perform basic analysis and data validation to ensure reporting accuracy. Support management with ad-hoc data requests and information gathering. Administrative & General Support Arrange travel bookings, accommodations, and…