Executive Assistant To Ceo

Key Responsibilities · Assist the CEO in managing schedules, meetings, and business appointments · Organise meetings, prepare meeting minutes, and follow up on action items · Assist in handling internal communications, reports, and business documents · Coordinate communication between the CEO and various departments · Track and follow up on important tasks and projects assigned by the CEO · Ensure departments execute and complete assigned tasks on time · Identify delays or execution issues and provide timely feedback · Prepare regular progress updates and reports for the General Manager · Coordinate communication and collaboration among departments · Facilitate problem-solving for cross-functional matters · Support the improvement of internal coordination processes · Assist in preparing operational reports and management data analysis · Monitor key operational indicators (e.g. equipment utilisation, project progress, cost control, receivables) · Identify abnormalities or operational risks and report promptly · Assist in implementing company policies, procedures, and management requirements · Monitor execution effectiveness across departments · Support management standardization and process improvement initiatives · Assist in business reception and visitor arrangements · Support external communication and coordination when required · Assist in managing contracts, files, and important business documents · Complete other assignments delegated by the CEO · Coordinate internal matters on behalf of the CEO within authorised scope Requirements · Bachelor’s degree or above · Minimum 2 years of relevant working experience · Experience as Executive Assistant, Management Assistant, Administrative Manager, or Operations Coordinator in construction machinery, equipment rental, logistics, engineering, or manufacturing industries preferred · Experience in fast-growing SMEs preferred · Strong execution and follow-up capability · Excellent communication and coordination skills · Good organisational and problem-solving abilities · Ability to drive tasks and projects to completion · Data analysis and reporting capability · Business and cost-awareness mindset · Ability to work under pressure · Basic management and operational thinking