Administration Executive

Job Summary The Administrative Assistant – Food & Beverage (F&B) provides essential administrative support to the F&B department, managing records, coordinating schedules, handling communications, and ensuring compliance to enable smooth operational and event activities. Responsibilities Provide comprehensive administrative support to the Food & Beverage department to facilitate daily operations Prepare, maintain, and update accurate records, reports, correspondence, and documentation to support departmental functions Coordinate meetings, appointments, and departmental schedules to optimize time management and resource allocation Maintain detailed inventory records and assist with purchasing and stock documentation to ensure supply accuracy Process purchase orders, invoices, and administrative paperwork to support financial and procurement workflows Liaise effectively with suppliers, vendors, and internal departments to coordinate orders and deliveries promptly Maintain employee attendance, leave records, and work schedules to support workforce management Assist in preparing operational, sales, and inventory reports to provide actionable insights for management Handle telephone calls, emails, and customer inquiries professionally to maintain positive stakeholder relations Organize and maintain filing systems ensuring confidential information is securely managed in compliance with policies Support food safety, quality assurance, and compliance documentation to uphold regulatory standards Assist with event coordination and administrative arrangements for catering and promotional activities to ensure successful execution Ensure adherence to company policies and procedures in all administrative tasks Perform additional administrative duties as assigned by management to support department needs Required competencies and certifications Diploma or Bachelor's degree in Business Administration, Hospitality Management, Office Administration, or related field Minimum 1–3 years of administrative experience, preferably in Food & Beverage or hospitality industry.