Office Admin

Job Summary We are seeking a detail-oriented and collaborative Office Administrator to support daily operations by managing financial records, inventory control, and communication to ensure smooth workflows and team collaboration. Responsibilities Accurately enter supplier and client invoices into the accounting system to maintain up-to-date financial records Organize and maintain digital and physical filing systems for all financial documents to ensure easy retrieval and compliance Cross-check invoices against purchase orders to verify pricing and quantities for accuracy Monitor and record stock deliveries and sales to maintain accurate inventory levels Conduct regular physical stock counts to verify system inventory accuracy Notify management promptly when supplies or product levels fall below thresholds to enable timely reordering Manage the general office email inbox by responding to inquiries promptly and professionally Route incoming emails to the appropriate departments or team members to ensure effective communication flow Assist other departments with administrative tasks to support meeting company deadlines Collaborate with the team to identify and suggest improvements for office workflows and inventory processes Preferred competencies and qualifications Previous experience in office administration, data entry, or related roles to support operational efficiency Proficiency in Microsoft Office (Word and Excel) and familiarity with basic accounting or ERP software to handle administrative and financial tasks High attention to detail to ensure accuracy in handling numbers and inventory data Excellent written and verbal communication skills to maintain professional correspondence Positive, team-oriented mindset with the ability to multitask effectively in a fast-paced environment