Office Admin Executive (HR & Operations Support)

About the Role We are looking for a detail-oriented and adaptable Office Admin Executive to support our daily office operations and HR shared services. This is a dynamic role where you will handle both administrative duties and HR processes, including employee records, insurance and training coordination. What You’ll Do 1. Office Administration Manage day-to-day office operations, supplies, and documentation Oversee stationery and pantry supplies (ordering, stocking, inventory) Process Purchase Requisitions (PR), Purchase Orders (PO), and manage invoices Coordinate with vendors and supervise office cleaning services Handle issuance and tracking of corporate apparel (e.g., T-shirts, jackets) Administer office access, passes, and locker assignments Support meetings, scheduling, and general coordination 2. HR Shared Services Handle WICA claims and insurance administration Manage employee insurance enrolment, claims, and renewals Maintain and update employees’ claims and records Coordinate Long Service Awards (tracking eligibility, certificate printing, distribution) Ensure HR documentation is accurate and compliant 3. Training Administration Manage course registrations and liaise with training providers Maintain training records and track completion 4. Reporting & Documentation Prepare and maintain administrative and HR reports (e.g., training records, claims tracking) Ensure proper filing and documentation for audit and compliance purposes Any other duties as assigned. What We’re Looking For Qualifications, Skills & Attributes Min Diploma in Business Administration, HR, or related field Strong organizational skills with attention to detail Adaptable and able to thrive in a fast-paced environment Good communication and interpersonal skills Proactive, reliable, and hands-on Able to handle high-volume administrative tasks with accuracy Strong sense of responsibility and confidentiality Comfortable working with different stakeholders and vendors Proficient in Microsoft…