Operations Assistant/Coordinator [6 Months Contract]

NOTE: Please submit your application only through this platform . We regret that we will not be able to respond to direct emails. Thank you for understanding. Job Summary: We are looking for a Operations Assistant/Coordinator is responsible for managing daily trade operations, including end-to-end order processing, coordinating shipments, and generating shipping documents. Coordination: Coordinate day-to-day operational activities with relevant parties such as customers, suppliers,ship owners, surveyors, forwarding agents, internal/external stakeholder to facilitate smooth shipment of cargo. Shipping Execution: Execute shipmentsaccording to established procedures. Prepare and send shipping instructions to sellers and buyers. Nominate vessels to sellers and buyers. Document Management: Prepare and generate shipping documents, including invoices, packing lists, and other required trade documentation. Data Management: Update contracts and input shipping data accurately and promptly into the system. Financial Coordination: Liaise with the Finance team to ensure timely invoicing and smooth processing of cargo, freight, and operational payments and expenses. Shipment Monitoring: Monitor shipments to ensure smooth delivery and fulfilment. Provide post-shipment updates and communicate any potential delays to customers. Other Responsibilities: Suppport month-end closing activities in the accounting system Perform other tasks as assigned by the Traders / Operations Manager. Requirements: Possess at least Diploma in Business, Logistics, Supply Chain Management, or relatedfield Minimum1-2 years of experience in operations, logistics, or trade-related functions Self-motivated& driven, proactive, good attitude, willing to learn Proficient in Microsoft Office (Excel, Word, PowerPoint) and operational systems/tools Strong communication skills in English (written and spoken)