Administrative Executive

Reporting to the Secretary, you will be part of the administrative team handling day-to-day administrative operations to ensure the Secretary’s Office runs efficiently. Responsibilities: Screen and direct calls, draft correspondence, and serve as the primary liaison between the Secretary’s Office and internal/external stakeholders. Assist in organizing complex meetings, books travel and manages itineraries. Coordinate and maintain the office's complex schedule, prioritizing meetings and appointments. Organize and maintain physical and digital filing systems, ensuring absolute discretion and confidentiality of sensitive records. Perform any other administrative and secretarial work within the department as assigned. Requirements: Impeccable written and verbal communication skills. High integrity and the ability to maintain strict confidentiality. Exceptional planning, time-management, and multitasking abilities. Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace) will be advantageous. Able to work independently with minimum supervision. Working Location : Tai Seng / Paya Lebar