Workplace Experience & Facilities Executive

Responsible for the day-to-day upkeep of the office environment, workplace supplies, and physical assets, while also driving employee engagement through events, feedback initiatives, and company milestone celebrations. Acts as the go-to person for a safe, well-stocked, and positiveworkplace experience. Inventory &Supplies Management • Maintain adequate stock levels of internal expendables and perishables, including stationery, cleaning supplies, toiletries, and F&B/refreshments. • Monitor consumption trends and reorder proactively to avoid stock-outs or overstocking. Facilities& Equipment Maintenance • Conduct weekly checks on office equipment, appliances, printers, doors, furniture, and fixtures. • Log faults and coordinate timely repairs with vendors or building management. • Monitor and maintain all office workspace-related duties to keep the space safe, functional, and presentable. • Oversee facility management and maintenance of office assets, including basic preventive maintenance scheduling. Access &Security Administration • Issue, track, and deactivate staff access cards, name cards, and NFC cards. • Maintainan accurate and up-to-date access register. Employee Equipment & Asset Management • Maintain register of equipment issued to employees (e.g. laptops, mobile devices, peripherals), tracking issue date, condition, and current holder. • Monitor equipment lifecycle and condition, flagging items due for maintenance, repair,or replacement. • Recommend replacement timelines based on age, condition, and company policy, and coordinate procurement of replacements with relevant departments. • Coordinate the return and reallocation of equipment during offboarding or role changes. Workplace Environment & Culture • Proactively observe workplace conditions and propose practical, cost-conscious ideas toenhance the working environment. • Plan, organize, and coordinate company events and team-bonding activities throughout the year. • Run bi-annual workplace feedback surveys, consolidate data and insights, and present findings to management for discussion. • Plan the annual company anniversary celebration, including sourcing commemorative souvenirs (e.g. T-shirts, bags, badges, caps, accessories) within budget. REQUIREMENTS • Diploma or equivalent in Business Administration, Facilities Management, or a relatedfield. • 1–3years of experience in office administration, facilities coordination, or workplace/employee experience roles. • Organized, detail-oriented, and comfortable managing multiple small projects simultaneously. • Experience coordinating vendors (cleaning, F&B, printing/merchandise suppliers) is an advantage. • Familiarity with asset/inventory tracking (spreadsheets or asset management software) is an advantage. • Proficient in MS Office/Google Workspace; comfortable running simple surveys (e.g. Google Forms, Microsoft Forms). • Good interpersonal skills — this role interacts with staff across all levels daily.