Pa Corporate Management

Job Objectives Confidential Personal Assistant to the CEO and President/CTO. Ensure smooth operational credence of the corporate-management directives and calendars. Duties and Responsibilities Provide full-time P&C (Private & Confidential) Personal Assistant support to the (on-site) President/CTO and in parallel, separately provide P&C Personal Assistant support to the (off-site) CEO. This includes maintenance of meeting agenda, and planning appointments, travels, visits, etc. Assist in corporate communications both internally (within Singapore office, within the DenseLight group companies), and to support corporate on external communications. Manage corporate events and provide adhoc administrative assistance to the Executive team Assist on any other HR, Office and business-operational tasks from time-to-time. Take dictation, meeting minutes and follow-up on matters arising Produce reports, presentations and briefs Assist CEO & President/CTO to track/remind HODs of important tasks and deadlines Managing databases and filing systems to meet corporate office objectives Manages the operational efficacy of the Office environment, including office tools, office stocks, preparing regular reports (e.g expenses and office budgets). Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders. Provide other administrative support to other teams in the Company as directed by the CEO or President/CTO. Qualification Guidelines Minimum Education Diploma in business administration or Secretarial experience or relative field Minimum Experience At least 5 years of proven experience as personal assistant, executive secretary or similar administrative role to corporate management Proficient in MS Office and “back-office” software (e.g. ERP) In depth knowledge of office management. Specific Knowledge / Skills Excellent organizational and time-management skills Outstanding communication and negotiation abilities Integrity and confidentiality …