Tender And Proposal Administrator

Purpose of the role As part of our continued business growth, we are seeking a motivated and detail-oriented Tender Executive to support and manage the end-to-end tendering process. The ideal candidate is familiar with Singapore government tender procedures, proficient in Microsoft Word, and possesses a strong willingness to learn, contribute ideas, and improve internal processes. Key Responsibilities · Prepare, review, and submit tender documents in compliance with requirements and deadlines · Manage the full tender lifecycle, including document compilation, formatting, and submission · Liaise with internal stakeholders to gather necessary information for tender responses · Ensure all tender documents are complete, accurate, and aligned with client specifications · Review and amend formatting of DHI Proposals and Reports ahead of key submissions · Maintain proper documentation and records of submitted tenders · Monitor tender portals (eg GeBIZ) for new opportunities, updates, and clarifications · Track and disseminate daily tender alerts, highlighting relevant opportunities to internal stakeholders · Support post-submission clarifications and follow-ups as required · Monitor DHI Singapore’s general company email address, and disseminate proposal requests, contractual documents and other correspondence to the relevant DHI staff · Work with team members to ensure Company and Project-Specific Insurances are in place and renewed in a timely manner, and that competitive quotations for new project-specific insurance is provided in time for tender submissions (where needed) · Provide general office administrative and staff support when needed (e.g. greet visitors, arrange access cards for visiting DHI staff, handle correspondence and calls, assist with DHI staff travel arrangements, etc.) · Assist with planning, arrangements and logistics for company events, conferences and exhibitions · Support and cover for other members of the Proposal and Tender Admin team during planned or unplanned absences · Identify areas for improvement in tender processes and workflows, and proactively suggest enhancements Experience & Knowledge · Diploma or Degree in Business Administration, Engineering, or a related field · 3 to 5 years of experience in tender preparation or related roles · Familiarity with Singapore government tendering processes and platforms (e.g., GeBIZ) · Proficient in Microsoft Word; strong document formatting skills are essential · Excellent attention to detail and organizational skills · Strong communication and coordination abilities · Self-motivated, proactive, and eager to learn · Positive attitude with a willingness to contribute ideas for continuous improvement Preferred Attributes · Ability to work under tight deadlines and manage multiple submissions · Team player with a collaborative mindset · Analytical thinker with a problem-solving approach