Project And Facilities Manager

The position is responsible for overseeing all building-related projects and the overall health of DCIS's facilities. The personnel shall lead project procurement, planning and delivery, contractor and asset performance, lifecycle planning and continuous improvement initiatives. The personnel shall also ensure that the School's facilities remain safe, compliant, and resilient, and that all facility operations and projects are carried out in accordance with the School's Health and Safety policies, procedures, and statutory requirements. Core Requirements of the Post To provide full Project and Facilities Management and Support for Health and Safety. Project Management Lead and manage all projects, additions and alterations (A&A), refurbishment works and facilities improvement initiatives from planning through completion. Act as Project Manager for all assigned projects, ensuring delivery within approved scope, budget, timeline, quality and Health & Safety requirements. Coordinate consultants, contractors and stakeholders to ensure successful project execution with minimal disruption to school operations. Prepare project scopes, technical specifications, tender documents, cost estimates and project evaluations. Facilities & Asset Management Manage all building-related contracts and third-party service providers, ensuring contractual compliance, performance accountability and the delivery of high-quality services. Oversee the operational health of all campus facilities through preventive, corrective and predictive maintenance strategies. Advise on asset renewal, replacement planning and continuous improvement initiatives. Contractor & Performance Management Develop, monitor and report departmental and contractor KPIs, ensuring contractual obligations and annual performance targets are achieved. Review contractor performance, conduct service audits and implement corrective actions where required. Source, evaluate and negotiate with vendors and suppliers to achieve value for money while maintaining quality and service standards. Health, Safety & Compliance Work closely with the Deputy Head of Operations to ensure all facilities works and projects comply with the School's safeguarding requirements, Health & Safety policies, statutory regulations, permit-to-work procedures and contractual obligations. Support the implementation of the School's Health & Safety Management System through facilities operations, contractor management and project delivery. Ensure statutory inspections, licences and regulatory compliance relating to building services are maintained. Operational Support Support the Events Management process through facilities coordination, venue readiness, contractor management and operational logistics. Manage building-related operational activities to minimise disruption to teaching and learning. Participate in emergency preparedness, business continuity and incident response relating to facilities operations. Sustainability & Continuous Improvement Work closely with the Deputy Head of Operations to drive sustainability initiatives relating to facilities management, energy efficiency, utilities optimisation and environmental compliance. Identify opportunities for operational excellence, digitalisation and process automation to improve facilities management efficiency. Monitor utilities consumption and recommend energy conservation and cost optimisation initiatives. Stakeholder Management Build and maintain strong working relationships with stakeholders across the School to ensure optimal facilities performance, operational efficiency and user satisfaction. Provide technical advice and recommendations to support operational and strategic decision-making. Prepare management reports, project updates, business cases and procurement documentation for approval.