Project Admin / Document Controller

KEY DUTIES & RESPONSIBILITIES Generate and compile project progress reports, including relevant data and statistics. Provide comprehensive administrative support to the project team. Coordinate with the Main Contractor, consultants, subcontractors, and internal stakeholders on document submissions and project-related administrative matters. Support the team with applications and preparations related to site clearance. Consolidate all essential project documentation, such as worker lists, Method of Statements (MOS), risk assessments, Operation &Maintenance Manuals (OMMs), catalogues, drawings, and training materials. Monitor and prepare weekly reports on discrepancies between project/testing & commissioning trackers and the Main Contractor’s uploads in Procore (including material submissions, shop drawings, MOS, etc.). Maintain an organized and up-to-date project filing system. Draft, edit, and compile detailed project progress reports. Oversee the overall document control process for the project, ensuring timely and accurate management of all documentation. Perform general office administration duties, including managing office supplies, transportation arrangements, and other site administrative matters. Undertake any other ad hoc duties assigned by the Project Manager. JOB REQUIREMENTS At least NITEC or Equivalent 1-2 years of experience in Admin or a similar role, preferably in the construction industry. Strong knowledge of Microsoft Office Suite Excellent organizational and multitasking abilities to manage multiple projects and deadlines effectively. Experience working collaboratively in a team environment, supporting project managers and engineers. Positive work attitude, proactive and approachable Meticulous and attentive to details.