Admin Executive

Warehouse Administration Prepare and process warehouse inbound and outbound documentation. Update and maintain inventory records in the Warehouse Management System (WMS). Coordinate with warehouse operations staff on receiving, storage, picking, packing, and delivery activities. Monitor stock movement and ensure accurate inventory transactions. Prepare daily, weekly, and monthly warehouse reports. Maintain filing and record-keeping of operational documents. Coordinate with customers regarding stock status, deliveries, and warehouse requirements. Assist in stock-taking and inventory audits. Ensure compliance with company procedures and customer requirements. Billing & Invoicing Generate invoices for warehousing, transportation, and value-added services. Verify billing information against operational records and approved rate cards. Ensure timely and accurate billing to customers. Prepare debit notes, credit notes, and supporting documents. Monitor billing discrepancies and resolve customer billing queries. Maintain billing records and supporting documentation. Customer Service & Coordination Liaise with customers, and internal departments. Respond to customer enquiries regarding stock movements, deliveries, and invoices. Support customers with documentation requests and reporting requirements. General Administrative Duties Handle emails, phone calls, and correspondence related to warehouse operations. Support management with ad hoc administrative tasks. Assist in implementing and improving warehouse administrative procedures. Preferred Skills Knowledge of warehouse operations and inventory control. Experience with WMS, ERP, or inventory management systems. Proficiency in Microsoft Excel, Word, and Outlook. Good organizational and communication skills. Attention to detail and accuracy in billing and documentation. Ability to work independently and meet deadlines.