Admin & Project Coordinator

Job Summary Join a Singapore-based infrastructure and technology company as an Office Administrator and Project Coordinator supporting a new property listings platform. You will manage daily office tasks and coordinate project activities to keep everything on track. Responsibilities Manage correspondence and emails to ensure timely communication Organise documents and files for easy access and reference Schedule meetings and maintain calendars to optimise team availability Provide basic bookkeeping support including handling invoices, quotes, and filing Liaise with vendors and suppliers to support office operations Coordinate project activities by following up with developers and designers to track progress Monitor tasks and deadlines to ensure project milestones are met Take notes and record action items during meetings for clear follow-up Prepare simple progress updates to inform stakeholders of project status Organise project documents to maintain order and accessibility Identify and flag potential delays or issues early to management Use everyday office tools such as email, Microsoft Office, or Google Workspace efficiently Adapt quickly to new project management tools as needed Manage multiple tasks simultaneously while maintaining accuracy and focus Demonstrate proactive communication by asking questions and seeking clarity without delay Preferred competencies and qualifications Prior experience in administrative or coordination roles Exposure to technology, web, or property-related projects Other Information A varied role with direct interaction with business owners for fast learning and decision insight Clear contract-to-permanent employment path based on performance Small team environment where individual contributions are valued Strictly no job agencies Only Singaporeans and PRs are eligible to apply