Project Administrator – Architecture

We are seeking a detail-oriented and proactive Project Administrator to support the planning, coordination, and delivery of architecture/interior projects. You will serve as a key operational link between project managers, design teams, clients, and regulatory bodies — ensuring projects move forward on time, within budget, and in compliance with all applicable standards. Key Responsibilities Project Coordination • Coordinate day-to-day administrative activities across multiple active architecture projects • Maintain project schedules, track milestones, and flag risks or delays to the project manager • Prepare and distribute meeting agendas, minutes, and action logs Documentation & Compliance • Manage and maintain project documentation including contracts, submittals, RFIs, change orders, and permits • Ensure compliance with government procurement regulations, public sector policies, and institutional requirements • Organize and maintain digital and physical project filing systems Financial Administration • Assist with budget tracking, invoice processing, and fee reconciliation • Support the preparation of project cost reports and progress billing Stakeholder Communication • Serve as a point of contact for internal teams, government clients, consultants, and contractors • Coordinate with public agencies for permit applications, approvals, and inspections • Prepare correspondence, reports, and presentations for tender of projects Team Support • Onboard project team members and manage access to project tools and platforms • Support procurement processes including RFP preparation and contractor evaluation • Assist with resource scheduling and workload coordination across project teams Qualifications Required • 3–5 years of experience in project administration, preferably in an architecture, engineering, or construction environment • Familiarity with government or institutional project delivery processes (e.g., public procurement, regulatory approvals) • Strong command of MS Office Suite (Word, Excel, Powerpoint) • Excellent organizational, written, and verbal communication skills Preferred • Knowledge of architecture project phases from pre-design through construction administration • Diploma or Bachelor’s degree in Architecture, Construction Management, Business Administration, or a related field