Administrative Executive

Role Summary We are looking for a reliable and detail-oriented Administrative Assistant to support our day-to-day operations. The successful candidate will handle client communications, manage regulatory compliance for our vehicle fleet, coordinate insurance renewals, compute payroll for bus drivers, and assist with official correspondence. This role is integral to ensuring smooth administrative operations within our organisation. Key Responsibilities 1. Client Inquiries, Quotations & Invoicing • Respond to client inquiries promptly and professionally via phone, email, or in person. • Prepare accurate quotations based on service requirements and pricing guidelines. • Generate and issue invoices, and follow up on outstanding payments. • Maintain organised records of all client communications, quotations, and invoices. 2. Road Tax Management • Monitor and maintain a tracker for road tax expiry dates for all company vehicles. • Ensure timely renewal of road tax in compliance with regulatory requirements. • Liaise with relevant authorities and prepare necessary documentation for renewals. • Alert management of upcoming expiries with sufficient lead time. 3. Insurance Renewal & Competitive Quotation • Track insurance policy renewal dates for all company vehicles and assets. • Source and obtain competitive insurance quotes from multiple insurers. • Prepare comparison reports and recommend the most cost-effective options. • Coordinate with insurance agents and ensure continuity of coverage. 4. Bus Driver Payroll Computation • Collect and verify attendance records, overtime, and allowances for bus drivers. • Compute monthly salaries accurately in accordance with employment contracts and regulations. • Coordinate with the finance team to ensure timely disbursement of salaries. • Maintain confidential payroll records and address driver salary enquiries. 5. Official Correspondence & Appeal Letters • Draft, review, and submit appeal letters and formal correspondence to gover…