Administrative Assistant

Job Summary We are seeking a responsible and organized Administrative Assistant to support daily office and operational activities, manage foreign worker matters, coordinate subcontractors, and maintain accurate records of work orders and invoicing. Responsibilities Respond professionally to emails and manage general correspondence to ensure clear communication Answer and manage incoming phone calls to support office operations Apply for foreign workers through the MOM portal to comply with regulatory requirements Issue work orders to subcontractors and follow up on progress to ensure timely completion Prepare and manage invoicing to support financial accuracy and record keeping Perform data entry and maintain accurate records in Excel for tracking and reporting Track active work orders, assigned subcontractors, and work status to monitor project progress Monitor work order amounts, payment details, and historical records to ensure financial control Maintain organized documentation and filing systems to support efficient information retrieval Support general administrative and operational tasks as assigned to assist team functions Preferred competencies and qualifications Prior experience in administration, operations, or coordination roles preferred however fresh graduates are still welcomed to apply Familiarity with MOM portal applications and procedures is an advantage Proficiency in Microsoft Excel, Word, and email communication Good organizational and multitasking skills Strong communication and interpersonal abilities Ability to work independently and meet deadlines Attention to detail and accuracy in data entry and record keeping Responsible, proactive, and willing to learn