Legal Assistant

Key Responsibilities 1. Tenancy Management Draft, review, and format tenancy agreements, lease documents, and related correspondence. Review tenancy agreements and legal documents in both English and Chinese (where applicable). Track key tenancy dates including lease commencement, expiry, renewal options, and rent review periods. Manage lease renewal processes, including preparation of documentation and coordination of approvals. Liaise with landlords, mall management, and external legal counsel on tenancy matters. Maintain a centralised database of tenancy agreements and outlet-related documents. Support new outlet openings and closures from a tenancy documentation perspective. 2. Trademark & Intellectual Property Management Assist in trademark application processes, including preparation and submission of required documents. Track trademark application status, deadlines, and renewal dates. Maintain and update trademark portfolio records (local and international, where applicable). Liaise with external trademark agents and legal counsel on filings, oppositions, and renewals. Monitor potential trademark infringements and escalate issues where necessary. 3. Contract & Legal Documentation Draft, review, and format standard legal documents including NDAs, supplier agreements, and service contracts. Assist in reviewing bilingual (English/Chinese) contracts where required. Maintain proper version control and document tracking. Ensure legal documents are properly filed and organised (both physical and digital). 4. Administrative & Coordination Support Manage calendars, deadlines, and reminders for tenancy and trademark matters. Liaise with internal departments (Operations, Finance, Marketing) on legal and brand-related matters. Support coordination with external stakeholders including landlords, lawyers, and agents. 5. Compliance & Reporting Ensure timely renewal of leases and trademarks to avoid business disruption. Prepare periodic reports on tenancy status and trade…