Operation Admin Assistant

Responsibilities Respond promptly to client emails, MS Teams messages, and requests to maintain clear communication and support daily operations Prepare, generate, proofread, and distribute documents and reports accurately to relevant stakeholders Enter data and maintain accurate records of operational requests to support compliance and audit readiness Organize and maintain filing systems and document management for easy retrieval and tracking of requests and deliverables Follow company policies and procedures to maintain operational compliance Review, approve, and document new or replacement staff pass/access card requests via the client’s procurement system Liaise with vendors and suppliers to coordinate procurement needs and ensure timely delivery of services Monitor vendor performance and assist in resolving issues to maintain service quality Facilitate communication between vendors and staff to support operational needs Provide general support to team members to enhance team productivity and collaboration Work on a rotating schedule that includes evenings, weekends, and public holidays as required to ensure continuous operation