Conveyancing Secretary

Company Overview I.R.B Law LLP is a Singapore law firm founded in 2012 with over 70 professionals. We deliver accessible, transparent, and results-driven legal services across family, corporate, criminal, estate planning, and Syariah law, serving a diverse client base. Job Summary The Conveyancing Secretary supports conveyancing lawyers by managing residential and commercial property transactions from start to finish, ensuring accuracy, organisation, and timely communication in a fast-paced legal environment. Responsibilities Assist in managing HDB and private residential property transactions, including sales, purchases, and refinancing Prepare, draft, and process standard conveyancing documents and correspondence under lawyer supervision Lodge caveats, transfer documents, and other instruments with the Singapore Land Authority (SLA) via INLIS Liaise with the Central Provident Fund (CPF) Board on CPF housing matters and withdrawal processes Coordinate mortgage documentation, loan redemptions, and security document releases with banks and financial institutions Follow up on bank requisitions and ensure timely receipt of mortgage proceeds Prepare and reconcile completion accounts with accurate financial figures Coordinate with clients, sellers, buyers, developers, banks, and lawyers to ensure smooth transaction completion Arrange execution and exchange of legal documents for property transactions Prepare and submit Buyer’s Stamp Duty (BSD) and Additional Buyer’s Stamp Duty (ABSD) applications via the IRAS stamp duty portal Ensure all stamping is completed within statutory deadlines Maintain up-to-date knowledge of conveyancing regulations, CPF rules, and stamp duty policies Communicate professionally with clients to provide transaction updates and collect required documents Liaise with HDB, SLA, CPF Board, banks, developers, and other law firms on behalf of supervising lawyers Respond promptly and courteously to client enquiries, escalating complex issues to lawyers Open, maintain, and close client files following firm file management procedures Update and maintain accurate records in the firm’s matter management system Prepare billing narratives, issue invoices, and follow up on outstanding payments Archive and dispose of closed files in compliance with firm policies Required competencies and certifications Minimum 1 to 2 years of conveyancing secretarial experience in a Singapore law firm Prior experience handling HDB and/or private residential property transactions Proficiency in using INLIS, STARS eLodgement, CPF Housing Portal, and IRAS e-Stamping portal Ability to draft routine conveyancing correspondence and documents accurately Proficient in Microsoft Office applications (Word, Excel, Outlook) Preferred competencies and qualifications Experience with refinancing matters and developer sales and purchases Familiarity with law firm practice management or conveyancing software Diploma or certificate in Legal Studies, Paralegal Studies, or related discipline Relevant on-the-job experience considered equal to formal qualifications Proficiency in a second language (Malay, Chinese, or Tamil) Other Information How to Apply Interested candidates are invited to submit the following to dpo@irblaw.com.sg with the subject line “Application — Conveyancing Secretary”: Updated resume A brief cover letter outlining relevant experience Expected salary Earliest available start date We thank all applicants for their interest. Only shortlisted candidates will be notified.