Fleet Assistant/Senior Assistant

We are looking for a detail-oriented and proactive Fleet Assistant/Senior Assistant to support our Technical/Fleet team. This role plays a key part in ensuring smooth day-to-day operations through effective coordination of procurement, travel arrangements, documentation, and vendor management within a maritime environment. Key Responsibilities Procurement & Invoice Management Manage procurement processes and invoice handling using systems such as SMART PAL and Oracle Raise purchase orders (POs) for vessel, technical, and corporate requirements Verify invoices against approved POs and liaise with Finance for timely processing Coordinate with vendors to resolve billing issues and support vendor onboarding Travel & Logistics Coordination Arrange travel and accommodation for staff and crew, including flights, hotels, and visa applications Prepare supporting documents such as Letters of Invitation (LOI) and Guarantee (LOG) Ensure all travel-related bookings and documentation are completed accurately and on time Operational & Administrative Support Maintain and update key operational records, including fleet trackers, staff travel documents, and compliance reports Manage ship mail, document filing (digital and physical), and internal correspondence Coordinate meeting logistics, seminars, and company events Provide administrative support to senior management and ensure smooth office operations Requirements Experience in administrative, procurement, or technical support roles. Fresh graduate may apply. Experience with systems such as SMART PAL, Oracle, MESPAS, and Microsoft Office would be advantanges Strong organisational skills with attention to detail and ability to multitask Good communication and interpersonal skills