Business Executive Coordinator

Key Responsibilities Executive Support Manage the CEO's calendar and appointments. Coordinate domestic and overseas travel. Prepare meeting agendas, presentations and minutes. Track action items and follow up with internal teams. Assist in preparing reports for management meetings. Commercial Coordination Prepare quotations and customer proposals. Coordinate purchase orders and contracts. Maintain customer records and CRM. Follow up on quotations and customer enquiries. Coordinate distributor communications. Project Coordination Monitor project schedules. Coordinate deliveries and logistics. Liaise with suppliers and customers. Track project milestones. Coordinate shipment documentation. Administration Maintain organised filing systems. Prepare invoices and supporting documentation. Coordinate warranty administration. Assist with procurement documentation. Support HR and office administration where required. Marketing & Events Support exhibitions and trade shows. Coordinate marketing materials. Assist with LinkedIn and website updates. Help prepare case studies and customer references. Skills & Requirements Diploma or Degree in Business Administration, Operations Management or a related discipline. 3–8 years of relevant working experience. Experience in engineering, construction, industrial equipment, manufacturing or related industries is preferred. Experience supporting senior management is an advantage. Excellent organisational skills. Strong communication and interpersonal abilities. Proficiency in Microsoft Office (Excel, Word and PowerPoint). Experience using ERP and CRM systems is an advantage. Ability to manage multiple priorities simultaneously. Good written and spoken English. Personal Attributes We are looking for someone who: Takes ownership of their work. Is proactive rather than waiting for instructions. Has excellent attention to detail. Enjoys organising people and projects. Communicates confidently with customers and suppliers. Works well under pressure. Is adaptable and eager to learn. Enjoys working in a growing international business. What Success Looks Like Within your first 12 months, you will: Become the primary coordinator for the CEO's day-to-day activities. Ensure customer enquiries and quotations are managed efficiently. Improve project coordination across multiple countries. Help streamline internal processes and documentation. Free up management to focus on strategic growth and customer development. Why Join Infinity Cube? Be part of one of Singapore's fastest-growing battery energy storage companies. Work directly with senior management and gain broad business exposure. Participate in international projects across Singapore, Australia and Europe. Grow together with an expanding technology company where your contributions have a direct impact on the business.