Accounts Assistant

Job Duties and Responsibilities 1. Accounts Receivable (AR) & Accounts Payable (AP) Handle daily AR/AP functions, including data entry and journal posting. Prepare invoices for all revenue streams. Match collections with invoices and update accounting records accurately. Track outstanding payments and follow up with customers and donors. Perform AR/AP reconciliations and resolve discrepancies promptly. 2. Bank & POS Reconciliation Maintain and reconcile bank accounts on a regular basis. Reconcile POS transactions with bank deposits and investigate variances where necessary. Financial Schedules & Reporting Maintain fixed assets schedules and balance sheet item schedules. Extract, transform, and load (ETL) financial and operational data from various departments for accounting and reporting purposes. Support the Finance Team in preparing monthly and annual closing reports. 3. Payments & Payroll Process weekly payment runs to suppliers and vendors. Process staff claims and assist in payroll preparation. Manage petty cash transactions and ensure proper documentation. 4. General Finance Support Assist in monthly and annual closing processes through preparation of journals, schedules, and reconciliations. Perform ad-hoc and one-off finance or administrative tasks as assigned. Required Qualifications Diploma or above in Accounting, Finance, or related field. 1–2 years of accounting experience preferred. Proficiency in accounting software and MS Excel. Strong attention to detail and good organizational skills. Ability to work independently and as part of a team.. Desired attributes: Strong Attention to Detail – Ensures accuracy in data entry, reconciliations, and financial records. High Level of Integrity – Handles sensitive financial information with confidentiality and professionalism. Organised and Efficient – Able to prioritise tasks, meet deadlines, and manage multiple responsibilities. Proactive and Responsible – Takes initiative to follow up, resolve discrepancies, and improve processes. Strong Communication Skills – Able to communicate clearly with internal teams, customers, donors, and vendors. Analytical Mindset – Comfortable working with numbers and identifying irregularities in data or transactions. Team Player – Works collaboratively within the finance team and with other departments. Adaptable and Willing to Learn – Open to new systems, processes, and evolving responsibilities. Good Problem-Solving Skills – Able to handle issues independently and propose practical solutions. Customer-Service Oriented – Approaches internal and external stakeholders with patience and professionalism.