Executive Assistant

Executive Assistant (Part-Time, 3 Days/Week) Provide administrative and secretarial support to C-Suite Manage calendars, scheduling, and meeting coordination Prepare reports, presentations, and correspondence Coordinate meetings, take minutes, and track follow-ups Arrange travel bookings and support expense claims Act as liaison with internal teams and external stakeholders Support office administration (supplies, pantry ordering, upkeep) Coordinate vendors (cleaning, maintenance, building management) Assist with IT coordination (onboarding/offboarding, issue tracking with vendors) Organize filing systems and ensure smooth admin operations across working days Requirements 3–5 years of experience in Executive Assistant / administrative roles Prior exposure to supporting senior stakeholders preferred Experience in office administration and vendor coordination Basic familiarity with IT coordination (non-technical) is an advantage Strong organizational and time management skills Able to work independently and prioritize tasks effectively Good communication skills, including ability to liaise with Chinese-speaking stakeholders