Business Administrative Executive

Job Summary: We are seeking a meticulous and dependable Business Administration Executive to help keep the company organized, compliant, and well-documented. Sitting within the Business Administration department, you'll support SOPs, company policies, legal and compliance coordination, and cross-department follow-ups to ensure the business runs smoothly and accountably. This role focuses on operations, compliance, and documentation. Key Responsibilities: Drafts and prepares contracts, agreements, and related legal documents; maintains the contract tracker, sends advance reminders, gathers supporting documents for the lawyer, and escalates time-sensitive items. Manages trademark and intellectual property applications and renewals, checks filings for accuracy, keeps the IP register updated, liaises with external counsel, and follows up on status updates. Supports corporate governance matters, including maintaining statutory records, coordinating regulatory filings, and ensuring deadlines and requirements are met. Coordinates product compliance and certifications, tracking requirements, processing renewals, and maintaining supporting documentation to ensure products meet regulatory standards. Maintains company licenses and permits, processes applications and renewals, and ensures nothing lapses. Keeps company files, official documents, contracts, and certificates organized, version-controlled, and audit-ready. Follows up across teams, collects status updates, and surfaces blockers to the manager. Assists leadership with planning inputs, documentation, and business follow-ups. Assists the manager in upkeeping SOPs and policies, drafting and formatting procedures, keeping the master file controlled and current, circulating policy documents, tracking acknowledgements, and flagging anything outdated. Requirements: Diploma or Bachelor's degree in Business Administration, Business, Operations, or a related field Fresh graduates are welcome to apply; training will be provided. Proficient in Microsoft Office (especially Excel) and Google Workspace Able to handle confidential information with discretion Self-motivated and able to work independently or as part of a team. Comfortable working in a fast-paced environment and meeting deadlines. Fluent in Mandarin to communicate effectively with China-based suppliers.