Purchasing & Admin Executive

Company Overview KIAN HOCK ENGINEERING PTE. LTD. Job Summary You will manage administrative functions with a focus on certification renewals and vehicle administration, while supporting purchasing activities by sourcing suppliers and managing procurement to ensure timely, cost-effective delivery. Responsibilities Track and renew certifications, including ISO and BCA licenses, to maintain compliance and operational readiness Manage vehicle administration tasks such as insurance, road tax, VPC, and season parking renewals to ensure uninterrupted fleet operations Coordinate broadband, landline, and mobile line renewals with telecommunications providers to maintain communication infrastructure Maintain accurate non-incident records and safety documentation for regulatory and internal audit purposes Collaborate with Engineers and Managers to identify and fulfill purchasing needs aligned with project requirements Source, evaluate, and negotiate with suppliers to secure quality equipment, materials, and services at competitive prices and on schedule Assess supplier performance based on quality, pricing, delivery timelines, and reliability to support procurement decisions Manage procurement processes by creating, matching, and tracking Purchase Orders (POs) and requisitions using Business Central software Perform three-way matching of Purchase Orders, Delivery Orders, and invoices to ensure accuracy and prevent discrepancies Required competencies and certifications Diploma or equivalent in Business Administration or related field Minimum 2 years of relevant administrative experience Preferred competencies and qualifications Experience with ISO certifications and good understanding of BCA licensing requirements Other Information 5 day work week Ability to work in a fast-paced environment and handle multiple tasks efficiently Strong organisational and multitasking skills Good communication and negotiation skills Ability to work independently and collaboratively within a team