HR Executive

Core responsibilities Manage the full spectrum of Work Pass administration, including application, renewal, cancellation, transfer, and compliance with relevant regulations. Coordinate the entire employee lifecycle for foreign workers, from recruitment, pre-arrival arrangements, onboarding, orientation, employment, to resignation or termination. Handle workers' home leave applications, flight arrangements, leave tracking, and related documentation. Coordinate mandatory training, certifications, medical examinations, and renewal of workers' safety courses. Maintain accurate employee records, personnel files, and HR documentation in compliance with company policies and statutory requirements. Administer attendance, timesheets, and verify overtime records for payroll processing. Process monthly payroll accurately and on time, including overtime, allowances, deductions, no-pay leave, and statutory contributions. Ensure compliance with statutory payroll requirements, including CPF, SDL, IR8A reporting, tax clearance (IR21), and other relevant government submissions where applicable. Prepare payroll reports, headcount reports, leave records, and other HR-related reports for management. Administer employee leave, medical leave, benefits, and claims. Coordinate Personal Protective Equipment (PPE) issuance, inventory, and record maintenance. Provide support for office administration duties, including purchasing office supplies and maintaining general administrative records. Assist in organizing company events, employee engagement activities, welfare programmes, and staff communications. Liaise with government agencies, dormitory operators, insurance providers, training centres, and external vendors on HR-related matters. Support recruitment activities, including interview coordination, job advertisements, and onboarding documentation. Ensure compliance with MOM regulations, company policies, and ISO documentation requirements. Perform any other HR and administrative duties assigned by the Management. Job specifications Diploma in Human Resource Management, Business Administration, or a related discipline. Minimum 2 years of relevant HR and payroll experience, preferably in the construction or engineering industry. Good knowledge of Singapore Employment Act, MOM regulations, Work Pass administration, CPF, payroll processes, and statutory compliance. Experience in payroll software and Microsoft Office applications, particularly Excel. Able to handle confidential information with integrity and professionalism. Meticulous, organized, and able to work independently with minimal supervision. Strong communication, interpersonal, and coordination skills. Able to work effectively in a fast-paced environment and manage multiple priorities. Experience in handling foreign workers and construction industry HR practices will be an added advantage. Able to commence immediately