Administrative Support Assistant

We are seeking a highly organised and proactive Administrative Officer to provide administrative and coordination support to the Executive Assistant of Head of APA and Country Head. This role plays an important part in ensuring the smooth running of the executive office by assisting with scheduling, coordinating meeting and events, document preparation, travel arrangements, expense processing, and general office administrative duties. The Administrative Officer will work closely with the Executive Assistant to support day-to-day operations, manage administrative tasks efficiently, and ensure timely follow-up on internal and external requests. The candidate should be detail-oriented, reliable, and able to manage multiple tasks in a fast-paced environment. Key Responsibilities Administrative and Secretarial Support Provide day-to-day administrative support to the Executive Assistant and Country Head. Manage calendars, schedule meetings, and coordinate appointments. Prepare the daily schedule, meeting materials, and supporting documents. Maintain proper filing, documentation, and record-keeping for easy retrieval of information. Coordinate incoming requests, emails, phone calls, and messages where required. Liaise professionally with internal departments, external vendors, customers and stakeholders on administrative matters. Maintain confidentiality when handling sensitive information relating to senior leadership and business operations. Meeting and Event Coordination Meeting arrangements, including room bookings, calendar invites, conference call setup, catering, and visitor registration. Preparation of meeting agendas, presentation materials, reports, and minutes where required. Coordinate logistics for internal meetings, leadership meetings, town halls, offsites, and business events. Usher guests and ensure meeting rooms are properly prepared before and after meetings. Meeting and Event Coordination Travel and Logistics Support Coordinate business travel arrang…