Administrative Assistant

Document Control: Manage, file, and distribute construction documents such as drawings, method statements, and project correspondence. Project Administration: Prepare project reports, maintain timesheets, track delivery orders, and process payment claims or invoices. Communication Link: Serve as the primary point of contact between the site field office, head office, vendors, and subcontractors. Safety & HR Coordination: Assist safety teams by tracking training records, maintaining worker attendance and manpower reports, and handling onboarding or leave records. Duties & Responsibilities ● Prepare and issue invoices to clients based on approved quotes and completed work. ● Generate invoices to subcontractors and suppliers in line with project progress. ● Follow up on payments and keep track of due dates. ● Maintain accurate records of invoices, payments, and purchase orders. ● Handle emails, inquiries, and incoming calls as necessary. ● Manage and organise project-related documents. ● Assist in general administrative tasks such as filing, scanning, and office supply management. ● Assist the QS team with requesting and comparing quotes from subcontractors. ●Support general administrative duties related to accounts and project documentation. ● Perform other Ad-hoc administrative duties as assigned. Qualifications Minimum of 5 years of experience in an administrative support role. Familiarity with contract management processes. Excellent organizational, communication, and interpersonal skills. Proficiency in Microsoft Office Suite, particularly Word, Excel. Must be willing to go to Lavender Office in Singapore once or twice a week