Administrative Assistant

Perform & maintain administrative duties, data entry and set up filing system. Documentation management of in-house agreements, contracts, quotations, tenancy agreement, SCDF certifications, government licencing documents, security deposit, purchase orders, GIRO applications, submitting application forms, monitor tracking list etc. Organise & setting up meeting room, coordinating meeting slides and preparing meeting documents as well as attending to the logistics of the meetings. To monitor closely the day-to-day functionality of the facilities and provide support to the operation in liaising with contractors, vendors, maintenance and housekeeping team on operations matters raise, when necessary, you might require to go on-site to understand or resolve the issue/ matter. Prompt attention to Stakeholder feedbacks/requests on facility’s needs. Coordinate with Stakeholder for special requests/ appeals eg. pre-termination request, replacement request, IT request etc., in accordance with Company’s policy and SOP. Monitor monthly arrears and establish communications with Stakeholders to ensure tasks have been attended. Liaise & source for Vendors on quote comparison, ordering, scheduling and follow ups on delivery of task assigned. Update Finance department to coordinate on payments arrangement. Assist with workplace safety and health related matters as well as renovations, relocations planning and works coordination. Inventory management, tracking and recording of office equipment, IT supplies and stocks. Other ad-hoc assignments when necessary