Admin - Technical

Marine Technical Administrator Location: Singapore Company: Maxwell Shipmanagement Pte. Ltd. Maxwell Shipmanagement Pte. Ltd. is seeking a proactive and organized Marine Technical Administrator to support our Technical Department in the management of vessel documentation, survey records, technical reports, and daily administrative operations. Key Responsibilities Collect, monitor, and maintain monthly technical reports and vessel submissions. Track Class surveys, statutory certificates, and ensure timely follow-up on expiry dates and survey schedules. Maintain organized electronic and hard-copy filing systems for technical documents, reports, manuals, contracts, and correspondence. Prepare meeting agendas, record meeting minutes, and monitor outstanding action items. Provide administrative support to Technical Superintendents, including preparing reports, spreadsheets, presentations, and technical documentation. Maintain vessel records, defect trackers, repair status, survey schedules, and technical project databases. Coordinate documentation with vessels, Classification Societies, shipyards, suppliers, contractors, and internal departments. Follow up on outstanding reports and documentation to ensure timely completion. Perform general administrative duties as assigned by the Technical Manager. Requirements Good command of written and spoken English. Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint). Strong organizational, document control, and administrative skills. Ability to manage multiple tasks and meet deadlines with minimal supervision. Meticulous, responsible, and able to work independently. Preferred Qualifications Previous administrative experience in a shipping company, ship management company, shipyard, marine supplier, or engineering environment. Basic knowledge of maritime terminology, vessel certificates, Class surveys, and technical reports. Experience with Microsoft Teams, SharePoint, OneDrive, PDF software, or ship management systems will be an advantage. Salary SGD 2,500 – SGD 3,000 per month , commensurate with the candidate's qualifications, relevant working experience, and skills. How to Apply Interested candidates are invited to submit their detailed resume/CV to HR@maxwellmgt.sg . Only shortlisted candidates will be notified via email.