Part-Time Administrative Assistant

We are seeking a skilled and detail-oriented Part-Time Administrative Assistant to support our Customer Service team with order processing, document control, and quotation activities. Key Responsibilities Part Number Tracing & Identification Trace and identify part numbers across different systems and suppliers Cross-reference OEM part numbers with equivalent alternatives Document Control Ensure proper version control and revision tracking for all technical documents Organize and archive project documentation in accordance with company standards Control document distribution and access permissions Support engineering change notice (ECN) and engineering change request (ECR) processes Maintain document registers and ensure compliance with quality management systems Quotation Support Prepare basic technical quotations for spare parts and design services Assist in cost estimation for mechanical components and assemblies Support commercial team with technical specifications for proposals Sales order processing Processing of Customer Purchase orders Prepare ship list and shipment Invoicing Experience Minimum 2-3 years of experience in administrative support Technical Skills Familiarity with ERP/inventory management systems Competent in Microsoft Office Suite (Excel, Word, PowerPoint) Soft Skills Strong attention to detail and organizational skills Good communication skills (written and verbal) Ability to work independently with minimal supervision Problem-solving mindset and proactive approach