Paralegal / Corporate Secretariate Administrator

ROLE OBJECTIVE: The candidate should have corporate secretariate experience - ensures legal compliance, maintains corporate records, and facilitates governance by assisting in managing board meetings (agendas, minutes, materials), and liaison with regulators/ACRA, handling statutory filings, and safeguarding sensitive information, bridging administration with strategic oversight. ROLE RESPONSIBILITIES: 1. Board & CommitteeManagement: Organize meetings, prepare agendas, distribute materials, record minutes, and ensure proper documentation. Draft resolutions, prepare share certificates, and all corporate secretariate related matters. 2. Legal &Regulatory Compliance: Ensure adherence to corporate laws, listing rules and securities regulations; manage filings and liaison with authorities (e.g. ACRA). 3. Record Keeping &Information Management: Maintain statutory records, safeguard confidential documents, and ensure accuracy of corporate information. Part 2: JOB REQUIREMENTS Degree in Law with at least 3 years in a law firm or in-house legal team, with experience in corporate secretarial tasks. Corporate Secretarial Expertise: Proficient in managing statutory registers, drafting minutes/resolutions, and filing. Legal Support: Ability to draft/review commercial agreements, conduct legal research, and assist with transactions. Ability to work in a fast paced and dynamic environment to meet aggressive deadline Excellent written & verbal skills Organized and an eye for detail A team player with excellent inter-personal skills and ability to communicate and influence effectively at all levels