Office Administrator &HR Executive

Job Summary Responsible for managing comprehensive Human Resource functions and administrative duties to support organizational operations, including recruitment, payroll, employee relations, performance management, and executive support. Responsibilities Manage the end-to-end recruitment process by collaborating with department heads to fulfill hiring needs efficiently Administer employment matters and ensure compliance with governing authorities such as MOM, CPF, WDA, and IRAS Process monthly payroll accurately, including overtime and allowances, and ensure timely submission of payments and statutory claims such as CPF, IR8A, IR21 Compile and submit detailed monthly payroll reports to the Finance department Maintain and update leave applications and records promptly to ensure accurate tracking Coordinate employee performance reviews, promotions, transfers, annual increments, bonuses, and terminations to support talent management Organize and coordinate training programs to enhance employee skills and development Communicate updates on employee benefits and company policies through sessions, emails, and memos to ensure awareness Conduct investigations into employee disputes or misconduct to uphold workplace standards Implement HR initiatives and participate in ad-hoc projects and company events to foster engagement Manage and maintain employee personnel files and HR documentation with accuracy and confidentiality Provide timely HR and administrative reports to management as required Oversee general office administration including handling incoming calls, emails, and managing office and pantry supplies requisitions Manage the director’s appointment calendars and process claims efficiently Provide secretarial support to senior executives by scheduling meetings and arranging travel logistics Perform other ad-hoc duties as assigned to support organizational needs