Associate, Executive Assistant (Job Id: 10077365)

Job Description We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to GCIB management. The ideal candidate is an experienced professional who excels in multitasking, possesses exceptional communication skills, and can handle a wide range of administrative and executive support-related tasks. This role is critical in ensuring smooth day-to-day operations for management, with a strong focus on the responsibilities outlined below. Roles & Responsibilities: Calendar Management: Efficiently manage management’s calendar, including scheduling and coordinating meetings, conferences, and travel. Prioritize tasks and ensure optimal time management. Meeting Coordination: Organize, coordinate, and facilitate meetings. Prepare agendas, take accurate minutes, track action items, and follow up to ensure timely completion. Travel Arrangements: Oversee and manage travel logistics, including booking flights, accommodations, transportation, visas, and preparing itineraries. Ensure travel is seamless, cost-effective, and compliant Bank policies. Expense Management: Prepare and submit expense reports for reimbursement. Ensure adherence to Bank policies and timely approval processes. Confidentiality: Handle highly sensitive and confidential information with utmost discretion and professionalism. Maintain information security at all times. Communication & Liaison: Serve as the main point of contact between management and internal/external stakeholders. Facilitate clear, effective communication and ensure prompt responses to inquiries. Technology Management: Assist in setting up and troubleshooting of technology, e.g., video conferencing, presentations, office equipment to ensure smooth operations. Back-up Support: Provide coverage for other EA or support roles during absences. Manage driver and vehicle operations under GCIB cost centre. Collaboration: Work closely with various departments and offshoring team to ensure smooth workflow an…