Documentation & Training Administrator

Summary: This role will provide hands-on GMP operational support with a focus on document execution, training administration, and daily departmental support activities. The incumbents will work within established quality systems and procedures, supporting compliance with GMP and data integrity requirements. Responsibilities: • Support the execution of GMP document lifecycle activities (SOPs, OJTs, JCs, SRDs, TRAs, etc.) including document initiation support, routing for review/approval, implementation, periodic review tracking, and archival. • Perform department-level document control activities: logbooks, document registration, filing, version tracking, and obsolescence handling. • Support the setup and maintenance of GMP documentation under guidance from QA and department leads. • Track document status and follow up with document owners on pending actions. • Support document change controls related to updates or revisions. • Support preparation of documentation and training records for internal and external audits. • Support and coordinate training activities. • Maintain accurate and audit-ready training records in line with regulatory requirements. • Support coordination of departmental meetings (morning, safety, compliance), including scheduling, minutes, and action item tracking. • Assist in department programs such as 5S, Kaizen, and continuous improvement initiatives. • Support daily administrative activities including onboarding/offboarding coordination, intern support, and general operations administration. • Provide operational support for client visits and audits. Requirements: • Diploma or higher in Pharmaceutical Manufacturing, Pharmacy, Biotechnology, Bioengineering, Chemical Engineering, Microbiology, or related fields. • Basic working knowledge of GMP principles and documentation practices. • Experience with electronic document and training management systems is an advantage. • Proficient in Microsoft Office applications. • Detail-oriented, organized, and able to follow procedures accurately. • Willing to support shift work, weekends, or flexible schedules as required by operations. • 2–3 years of experience in the pharmaceutical or biopharmaceutical industry. • Prior experience in GMP documentation, training administration, or operations support is preferred. • Experience in cleanroom or regulated manufacturing environments is an advantage. Duration: 12 months, renewable based on performance