Office Admin Executive

Position Summary We are looking for a reliable and detail-oriented Office Admin Executive to support senior executives on travel coordination, expense management, and day-to-day administrative matters, while helping to ensure smooth office operations and proper administrative record-keeping. This role is primarily focused on: coordinating business travel arrangements such as flights, hotels, restaurant reservations and related bookings for senior executives; handling expense processing, invoice tracking and payment-related administrative matters; and supporting general office administration and documentation. The role may also provide basic support on corporate administrative matters, including coordination of documents and follow-ups with the external corporate secretary, where required. Prior corporate secretarial experience is helpful but not essential, as this can be learned on the job. This position is best suited for someone who is organized, responsive, discreet and comfortable handling multiple administrative tasks with care, accuracy and a strong sense of ownership. Key Responsibilities 1. Executive Travel & Reservation Support Arrange domestic and international business travel for senior executives, including flight bookings, hotel reservations, restaurant bookings, ground transportation and ticketing arrangements. Prepare and consolidate travel itineraries, booking confirmations and key logistical details for executives. Monitor schedule changes, booking amendments, cancellations and urgent travel requests with speed and accuracy. Coordinate travel-related administrative matters such as supporting documents, travel preferences, special requests and booking follow-ups where needed. Provide dependable day-to-day support for executives’ travel and reservation-related administrative needs. 2. Expense Processing, Billing & Payment Administration Process invoices, reimbursement claims, and supporting documents accurately and in a timely manner. Coordinate in…