Executive Administration Coordinator

About the Role The Executive Administration Coordinator provides essentialoperational and administrative support to the Executive Office, ensuring thesmooth day-to-day running of a fast-paced disputes practice. Working closely with the Executive Business Partner, youwill coordinate the administrative, logistical and organisational matters thatenable the Executive Office to operate efficiently and seamlessly. What You'll Own Coordinate diaries, meetings, travel, logistics and executive schedules. Prepare documents, meeting materials, correspondence and administrative records to a consistently high standard. Support billing, expense claims, reimbursements and other financial administration. Maintain organised electronic and physical filing systems, ensuring accuracy and confidentiality. Coordinate internal meetings, action trackers, events and executive projects. Use AI and technology to improve efficiency and streamline administrative processes. Provide reliable administrative support across a variety of confidential matters and ad hoc projects. What We're Looking For The ideal candidate: is highly organised and meticulous takes pride in producing accurate, high-quality work manages multiple priorities calmly and efficiently is proactive, dependable and resourceful communicates professionally and works well with people at all levels embraces technology and AI to improve the way they work Experience & Qualifications At least 3 years' experience in an executive administration, legal secretary or executive support role, preferably within legal or professional services. Excellent organisational and communication skills. Strong proficiency in Microsoft Office and confidence using AI tools such as ChatGPT, Copilot or similar. Experience with legal practice management systems is an advantage.