Community And Operations Manager

Community & Operations Manager (Paperwork SG) Client Services Executive (Paperspace Pte Ltd) Role Overview This dual-role position supports both Paperwork SG’s coworking operations and community management as well as Paperspace Pte Ltd’s regional client services and administrative functions. The role ensures smooth day-to-day operations, high tenant satisfaction, and compliance with corporate and government requirements across Singapore and regional markets. Community & Operations Manager Paperwork SG Key Responsibilities 1. Operations & Facility Management Oversee daily operations of the coworking space to ensure optimal functionality and tenant satisfaction Manage tenant onboarding and offboarding processes, including coordination and system updates Monitor and coordinate maintenance of facilities, including: Air-conditioning systems Lighting and electrical fixtures Plumbing fixtures (e.g., faucets, water purifiers) Ensure all common areas are maintained in a clean, safe, and operational condition Manage pantry inventory, including procurement and replenishment of snacks and beverages 2. Community Engagement Plan, coordinate, and execute tenant engagement initiatives Monthly vendor showcases Festive and national celebrations (e.g. National Day) Foster a collaborative and engaging community environment Liaise with vendors and partners for event execution and partnerships 3. Systems & Administration Maintain and manage tenant and space data using OfficeRnD Support CPF-related administrative processes via CPF EzPay Prepare basic communication and marketing materials using Canva Client Services Executive Paperspace Pte Ltd Key Responsibilities 1. Regional Administrative Support Manage travel arrangements for regional employees (primarily Philippines-based staff), including: Accommodation bookings Per diem preparation and disbursement Immigration and ICA documentation support 2. Corporate & Compliance Administration Support CPF submission processes via CPF EzPay when required Administer and manage Corppass access for local and foreign employees Ensure proper documentation and compliance with regulatory requirements 3. Government & Procurement Platforms Prepare, submit, and manage documentation across relevant platforms, including: Vendors@Gov GeBiz Sesami Ariba BizFile QuestNet Support documentation and submissions related to Building and Construction Authority (BCA) requirements Ensure timely and accurate handling of procurement and compliance-related processes 4. Stakeholder Coordination Liaise with internal departments, vendors, and regulatory bodies Support documentation and administrative coordination for bids, tenders, and project requirements Required Skills & Competencies Strong organisational and operational management skills Experience in facilities coordination and vendor management Knowledge of Singapore administrative and compliance systems (e.g. CPF, Corppass, BizFile) Ability to manage multiple stakeholders across functions and regions Proficiency in: OfficeRnD Microsoft Office (Word, Excel, PowerPoint) Canva CPF EzPay Attention to detail and ability to manage multiple priorities effectively Reporting Line (To be confirmed by Management)