Admin Support Executive (Up To $4,200)

MNC in Town area 5 days work week, Permanent role Salary: up to $4200 with good benefits Key Responsibilities: Employee Lifecycle Administration Manage end-to-end onboarding, offboarding, and employee transfers for staff and interns in accordance with approved workflows. Coordinate issuance and recovery of staff passes, access cards, lanyards, locker assignments. Ensure system access provisioning and deactivation is performed accurately and in a timely manner. Maintain up-to-date records and trackers to support audit and compliance requirements. Access, Security & Systems Management Administer CorpPass access, including user access setup, modification, and termination. Maintain secure and accurate records of access cards, lockers, and system permissions. Oversee CCTV and security systems servicing and vendor coordination. Support audits, investigations, and security reviews where required. Office Operations & Facilities Management Oversee daily office operations to ensure a safe, functional, and well-maintained workplace. Manage office facilities, including equipment (e.g. vending machines), ensuring timely servicing and maintenance. Coordinate with cleaning teams, pantry services, and vendors to support daily operations, events, and VIP requirements. Supervise facilities support staff to ensure service delivery standards are met. Reception, Access & Employee Services Support Administer employee access requirements such as PSA passes, PSA Vehicle permits, and season parking applications and renewals, ensuring timely processing and accuracy. Provide reception coverage where required, including visitor management, call handling, and courier coordination – as a coverer. Serve as a key point of contact for employee administrative enquiries and support. Financial Administration & Vendor Management Raise and manage purchase requisitions, service POs, and blanket POs for admin related items in accordance with procurement guidelines. Coordinate billing and payment processing with finance teams, ensuring proper documentation and tracking. Support vendor sourcing, quotation comparison, and contract coordination. Assist in budget tracking and cost monitoring for administrative functions. Ticketing & Operational Governance Manage and monitor administrative ticketing systems to ensure timely response, resolution, and closure of requests. Escalate issues proactively and coordinate with relevant stakeholders to maintain service standards. Ensure proper documentation and adherence to internal policies and procedures. Meetings, Events & Executive Support Support the setup and coordination of training sessions, meetings, and corporate events. Provide administrative support for senior management meetings, including coordination of logistics and visitor arrangements. Ensure meeting rooms and training facilities are well-prepared and restored post-usage. Emergency Preparedness & Workplace Safety Perform designated emergency response roles (e.g. Fire Warden & First Aider) Support fire drills, evacuation exercises, and emergency preparedness planning. Promote workplace safety and compliance with relevant regulations. Continuous Improvement & Team Collaboration Support the Admin Manager in driving office operations improvements and process enhancements. Provide cross-coverage for administrative functions to ensure continuity of operations. Contribute to building a responsive, service-oriented administrative team. Requirements Diploma or Degree in Business Administration or related discipline. Minimum 2–4 years of relevant experience in office administration, facilities management, or employee services. Proven ability to manage multiple operational areas with strong attention to detail. Experience in vendor coordination, procurement processes, and facilities support will be an advantage. Strong organisational, communication, and problem-solving skills. If interested, please submit your updated resume in Word format by using the Apply button. Alternatively, please email resume to chevelle.ding@peopleprofilers.com We regret that only shortlisted candidates will be notified. EA Personnel Name: Ding Xin Er EA Personnel No.: 02C4944 EA License No.: R22106669