Executive Assistant

Key Responsibilities Executive Support Manage complex, fast-moving calendars across multiple time zones and regional markets Coordinate internal and external meetings, ensuring effective scheduling, prioritisation, and preparation Prepare agendas, briefing notes, and presentation materials for leadership meetings and strategic discussions Draft and manage executive-level communications and confidential correspondence on behalf of senior leaders Ensure timely follow-up and tracking of actions arising from meetings and key business priorities Coordination & Communication Serve as a central coordination point between the APAC leadership team and key stakeholders across ANZ and AEM Support communication flow and alignment across regional functions and leadership teams Assist in coordinating operational reviews, leadership meetings, and strategic workshops Travel & Logistics Oversee end-to-end international travel arrangements including flights, accommodation, ground transfers, and detailed itineraries Manage expense reporting and executive administration accurately and in a timely manner Support logistics for executive visits, regional events, and key business engagements Project & Operational Support Support senior leaders in coordinating and executing strategic initiatives and regional projects Monitor timelines, deliverables, and follow-up actions across key priorities Maintain accurate records, reports, and executive documentation to a high standard Provide ad hoc support on presentations, research, and business reporting as required Confidentiality & Professional Standards Handle highly sensitive and commercially confidential information with absolute discretion Operate with professionalism, maturity, and sound judgement at all times What We're Looking For Minimum 5 years of executive assistant experience in supporting C-suite or regional leadership in a multinational environment Exceptional organisational and time management skills with the ability to manage co…