Administration Executive - 6 Months Maternity Cover - Up To S$4500

About the role Support to the Country Manager, SEA General Manager and the Commercial team. This role provides dedicated administrative and secretarial support, with exposure to business reporting, stakeholder management, and regional operations across three business units. Key responsibilities Manage calendar scheduling and coordinate meetings for the SEA General Manager and Country Manager. Prepare meeting minutes and follow up on action items Handle correspondence, travel arrangements, appointments, and general administrative enquiries Collate and tabulate performance reports, including margin achievement, across the Commercial team's three business units Build and maintain reports using Excel, including pivot tables, for management review Support ongoing administration and secretarial processes, policies, and continuous improvement initiatives Manage office equipment, facilities, and outsourced administrative services Support reception/switchboard duties and visitor management as needed Assist in coordinating and executing office programs and policies, including impact reporting About you Minimum 5 years of relevant administrative, secretarial, or executive support experience Proficient in Microsoft Excel, including pivot tables and report tabulation Strong written communication skills, particularly for minute-taking and report preparation Able to work independently with minimal supervision on routine tasks, while exercising judgment on process/policy interpretation where needed Comfortable supporting senior stakeholders, including regional leadership, and coordinating across cross-functional/business unit teams Prior experience mentoring or guiding junior team members is a plus By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy. EA Reg. ID: R22109658 (Teng Yong Yao) PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No: 01C4394